Rotary 7450 District Grant Guidelines 2022-23
District 7450 Grant Funds are available for projects that will begin during the 2022-23 Rotary year. District Grants are typically modest in amounts, intended to support an effective project that will meet an identified need in a community, a need that falls within Rotary’s seven areas of focus (listed below), and that will involve the active participation of Rotarians.
This grant program is part of The Rotary Foundation of Rotary International. Funds to Districts for grants are distributed by TRF, the specific amount each year based on how much the District clubs contributed to the Rotary Annual Fund three years earlier. Hence, the amount of funds available for grants varies each year, and the amount increases when our clubs’ contributions to the Annual Fund increase.
All District Grant applications will be reviewed by members of the District Grant Subcommittee, who are charged with decision-making when the total amount requested by clubs exceeds the amount of funds available. TRF will subsequently review for approval the District Grant proposals chosen by the District, after which projects may begin and funds will be released for disbursement.
The Guidelines below provide details for District Grant projects applications, implementation, and reporting.
District Grants Subcommittee members are available to answer questions and are especially eager to support clubs which are applying for grants for the first time. Please contact the Chair of the District Rotary Foundation Committee, Dawn deFuria, at email@example.com, or Martha Bowman, Chair of the District Grants Subcommittee, at firstname.lastname@example.org.
~ GUIDELINES FOR DISTRICT GRANTS ~
(Guidelines are subject to review and amendment each year.)
- For the 2022-23 Rotary year beginning July 1, all applications for District Grants are due on or before April 30, 2022.
- All applications must be submitted online via the DACdb on the Rotary website. Detailed instructions for using the application format on DACdb are located on the District 7450 website under the “District Grants” heading, directly accessed here
- Rotary International Restrictions on the use of grants.
Grants cannot be used to unfairly discriminate against any group, promote a particular political or religious viewpoint, support purely religious functions, support activities that involve abortion or that are undertaken solely for sex determination, fund the purchase of weapons or ammunition, or serve as a new contribution to the Foundation or to another Foundation grant.
Grants also cannot fund: 1) Continuous or excessive support of any one beneficiary, entity, or community. 2) The establishment of a foundation, permanent trust, or long-term interest-bearing account. 3) The purchase of land or buildings. 4) Fundraising activities. 5) Expenses related to Rotary events such as district conferences, conventions, institutes, anniversary celebrations, or entertainment activities. 6) Public relations initiatives, unless they are essential t carrying out the project. 7) Project signs that cost more than $1,000. 8) The operating, administrative or indirect program expenses of another organization. 9) Unrestricted cash donations to a beneficiary or cooperating organization. 10) Activities for which the cost has already been incurred. 11) Transportation of vaccines over national borders without prior approval of appropriate government and regulatory authorities in the originating and recipient countries. 12) Travel to National Immunization Days. 13) Immunizations that consist solely of the polio vaccine. 14) The purchase of COVID-19 vaccines. 15) Study at a university that hosts a Rotary Peace Center in the same or similar academic program as Rotary Peace Fellows. 16) Projects that require a person to work without pay. Projects should instead strive to reinforce labor rights and fair wage practices. If beneficiaries are required to provide sweat equity their explicit consent is required. 17) Projects that require work from someone below the country’s legal working age, or under age 16 if the law doesn’t specify.
- Any club in District 7450 may apply as the lead club for one District 7450 grant per Rotary year.
- District Grants are generally matching grants: the amount requested from a District Grant can be no more than the total amount contributed by the applying club(s).
- Up to a maximum of five clubs may partner with other clubs on any project. Each partnering club will contribute to the project budget. The lead club’s contribution will be matched; partnering club contributions may be matched if sufficient funds allow.
- To be eligible to receive District Grant funds, clubs are required to be “qualified” in accordance with The Rotary Foundation specifications. “Qualified” means that a club demonstrates an understanding of the nature of District Grants and agrees to its terms. Becoming qualified involves a training in addition to a signed Memorandum of Understanding between the club and the District submitted with or before the application.
- At least two members of a club are asked to complete “grant training.” For 2022-2023, the training will consist of ) online class modules available on “The Learning Center” of Rotary International, ii.) all District Grant information on the District website, and iii.) a one-session Zoom training to elaborate procedures, confirm understandings, and answer questions. The District strongly recommends that the President-Elect complete this training, to be prepared for the project’s grant year.(For questions or concerns about training, please contact the District’s Rotary Foundation Chair, Dawn deFuria, at email@example.com.)
- A Memorandum of Understanding (MOU) between the applying club and the District — signed by the current club President and the President-Elect –is required to be uploaded with all applications. The MOU importantly specifies expectations and responsibilities of all parties.
- Each District Grant project is required by The Rotary Foundation to:
- include active participation by Rotarians in each club embarking on a project singly or in partnership
- fall within one of the 7 focus areas established by Rotary International: Promoting Peace; Fighting Disease; Growing Local Economies; Supporting Education; Providing Clean Water; Saving Mothers and Children; Protecting the Environment.
- Plan and provide means by which the Rotary project activities will be noted and communicated to others, e.g., by plaques and publicity in appropriate media.
- If a project includes cooperating with a non-Rotary organization, a “letter of participation” from that organization is required to be uploaded with the grant application, a letter which specifies what its responsibilities are and how Rotarians will interact with the organization.
- Among other considerations, the club’s giving record and participation in District activities may be taken into account in decision-making.
- Does the applying club have a positive history of giving to the Annual Fund of TRF on a per member basis?
- Does the club have members who participate in District activities such as District Assembly, District Conference, Seminars, committee service?
- Does the club have a successful history of timely completion and reporting on previous grants (if applicable)?
- Is the club able to show that all federal tax filings are current?
- Are applicant clubs current in their payment of dues to RI and the District?
- The decisions about which grant requests will be awarded by the District Grants Subcommittee will be communicated within 15 days of decisions having been made, via email to those named on the grant application as contacts.
- TRF then reviews the district’s project applications. By TRF requirement, clubs may begin their projects only after they have been notified of TRF approval, some time after July 1; the amount of time TRF has taken for this approval process has varied over the years. Funds will subsequently be released for disbursement to clubs with approved projects.
- A Final Report is due online to the District when a project is completed. The form for this report is on DACdb at the same place where the application materials are submitted, found via a new Tab at the top, and draws directly from the original application’s content. Instructions for the Final Report are similarly located.
Final Reports on project grants are requested as soon as possible after a project’s completion and at most within two months. A club applying for a District Grant is required to have all its Final Reports of previous grants completed on DACdb by the application due date of April 30, 2022. Should a project in process not yet be complete by that date, an Interim Report may, at the discretion of the District Grants Subcommittee, be accepted if it sufficiently describes expenditures to date and a timetable for project completion. The format for an Interim Report is found also on the same DACdb page as the application and Final Report, found via a tab on the upper heading.