District Designated Funds (DDF) – District Grants
(3. Paper/email Directions and Documents contains the directions and all the documents you will need for the old paper/email method, which we have been using for several years.)
- Overview and Timeline
- Helpful Information
- What District Grants will NOT fund
- Paper/email Directions and Documents
SECTION 1. OVERVIEW AND TIMELINE
- Do not wait until the last minute to submit your application. As applications are received, a member of the District Grant Subcommittee will be assigned as your liaison and will review the application documents for completeness of information only. Applications that are not complete by the Application Deadline may be rejected.
- A Letter of Commitment from every club or other organization associated with a grant application must be included with the application, e.g., if 2 (or more) clubs or 1 club and another organization (domestic or international) are participating in a project, each club or organization must sign a Letter of Commitment.
- The applications now being received are for projects in the 2020-2021 Rotary Year.
- District Grant Subcommittee will review the applications between June 1 and June 30 and work with clubs to try to ensure that projects qualify for support.
- The District Grants Subcommittee will submit the Spending Plan submitted to The Rotary Foundation.
- The District Grant is a “block grant.” All the grant applications that the clubs submit are combined by the District into one Spending Plan which is sent to The Rotary Foundation for TRF (The Rotary Foundation) approval.
- When TRF approves the District Grant Spending Plan, they will notify the Committee of approval. (This can take 2-4 months because they are reviewing all district grant submissions from all districts around the world.) We then notify the clubs of their approval so that the project can begin; and TRF deposits the Block Grant Money into the District account. When the monies have been received, then we will contact the clubs again to make arrangements for awarding grant money in person or by mail.
- District Grant projects must ordinarily be started and completed within one Rotary Year.
- District Grants projects cannot begin until the Grant Application has been approved.
- If a club submits more than one grant application, the club must indicate which one is their primary. project. Secondary applications will be considered only after all primary grants have been approved.
- Clubs that have supported the Annual Fund will be given priority.
- Completed Applications should be sent (preferably by email) to the District Grants Subcommittee Chair (See contacts below).
- The person(s) responsible for overseeing the club’s project must be sure to retain receipts for all expenditures and submit them to the District Grant Committee with the club’s District Grant Final Report at the completion of the project.
- If the persons whose signatures on the application are no longer able to be responsible for seeing the project through, they should be replaced, and the District Grant Committee notified of the change.
SECTION 2: Helpful Information
Grants cannot be used to unfairly discriminate against any group, promote a particular political or religious viewpoint, support purely religious functions, support activities that involve abortion or that are undertaken solely for sex determination, fund the purchase of weapons or ammunition, or serve as a new contribution to the Foundation or to another Foundation grant.
Grants also cannot fund:
1. Continuous or excessive support of any one beneficiary, entity, or community
2. The establishment of a foundation, permanent trust, or long-term interest-bearing account. Grant funds can be used to establish a microcredit fund if the sponsors comply with the requirements detailed in section X.
3. The purchase of land or buildings
4. Fundraising activities
5. Expenses related to Rotary events such as district conferences, conventions, institutes, anniversary celebrations, or entertainment activities
6. Public relations initiatives, unless they are essential to carrying out the project
7. Project signs that cost more than $1,000
8. The operating, administrative, or indirect program expenses of another organization, with the exception of expenses allowed within the project management allocation for global grants
9. Unrestricted cash donations to a beneficiary or cooperating organization
10. Activities for which the cost has already been incurred
11. Transportation of vaccines over national borders without prior approval of appropriate government and regulatory authorities in the originating and recipient countries
12. Travel to National Immunization Days
13. Immunizations that consist solely of the polio vaccine
14. Study at a university that hosts a Rotary Peace Center in the same or similar academic program as Rotary Peace Fellows